Sensitive information is always at risk of being exposed in today’s digital age, but surprisingly, it is paperbased Personally Identifiable Information (PII) that is involved in more data breaches than its electronic counterpart. While most people may think of data breaches as being exclusively related to hacking or leaked online databases, the truth is that physical documents containing confidential information can also be a major security vulnerability. Paperbased PII is involved in more data breaches than many realize, and organizations need to take steps to protect this overlooked aspect of data security.
The Risks of PaperBased PII
Paperbased PII refers to any sensitive information that is stored in physical form, such as printed documents, handwritten notes, or even faxed reports. This type of information can include anything from Social Security numbers and credit card details to medical records and personal correspondence. Despite the rise of digital technology and the emphasis on cyber security, paperbased PII remains a significant risk factor for data breaches.
One of the main reasons why paperbased PII is involved in more data breaches is due to its inherent vulnerabilities. Unlike digital data, physical documents are easily lost, stolen, or misplaced. A single misplaced file or a forgotten folder left on a desk can lead to a serious breach of confidential information. Additionally, paper documents can be easily copied or reproduced, making it difficult to track the dissemination of sensitive information.
Common Sources of PaperBased Data Breaches
Data breaches involving paperbased PII can occur in a variety of ways. One common source of breaches is through employee negligence or carelessness. For example, employees may leave sensitive documents in unsecured areas, discard them without proper shredding, or fail to follow proper document disposal procedures. In some cases, employees may even intentionally leak confidential information for personal gain or malicious purposes.
Another common source of paperbased data breaches is through physical theft. Thieves may target offices, filing cabinets, or trash bins in search of valuable information that can be used for identity theft or fraud. Once stolen, paper documents can be difficult to recover, and the damage caused by a breach can be extensive and longlasting.
Protecting PaperBased PII
To prevent paperbased PII from being involved in data breaches, organizations must take proactive steps to secure and protect sensitive information. This includes implementing clear policies and procedures for handling and disposing of paper documents, as well as providing regular training and awareness programs for employees. Organizations should also invest in secure storage systems, such as lockable filing cabinets and shredders, to prevent unauthorized access to sensitive information.
In addition to physical security measures, organizations should also consider digitizing paperbased PII whenever possible. By converting physical documents into digital format, organizations can better control access to sensitive information, track its use, and implement encryption and other security measures to protect against data breaches. Digital storage also allows for easier and more secure sharing of information, reducing the risk of unauthorized disclosure.
Conclusion
In conclusion, paperbased PII is involved in more data breaches than many realize, and organizations must take steps to protect this often overlooked aspect of data security. By understanding the risks associated with physical documents and implementing appropriate security measures, organizations can minimize the risk of data breaches and safeguard sensitive information from unauthorized access.Paper based pii is involved in more data breaches
